Three Advantages of Multi-Function Printers (MFPs)

mfpMulti-Function Printers (MFPs) come in all shapes and sizes, and offer various options and functionalities, but most offer some combination of print, copy, scan, and fax functions. Combining all of these functions in one machine can offer many benefits to both small and large businesses.

To help you determine whether or not MFPs are a good fit for your business, Abe Thomas, CEO of Universal Business Solutions, has compiled the three of the largest advantages of Multi-Function Printers.

Cost Savings

Multi-function printers are typically more expensive than single-function printers. However, when you compare the cost of purchasing a separate printer, copier, scanner, and fax machine to the cost of an all-in-one solution, MFPs can offer huge cost savings.

Space Savings

Having a separate printer, copier, scanner, and fax machine can take up valuable office space that could be put to better use.  Compact, all-in-one printers can be a great way to regain space in your office and improve your overall workflow. If space is of particular concern in your office, you can even opt for a desktop MFP for extra space saving.

Convenience

One advantage not to be overlooked is the convenience of combining your printer, copier, scanner, and fax functions into one easy-to-use machine. Not only do MFPs save time and improve workflow by combing functions, they also reduce the number of supplies and resources needed to operate multiple machines from different manufacturers.

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Universal Business Solutions | 3 Advantages of Document Management Systems

UBSNA.DMS

Is your business still stuck in the stone ages when it comes to document storage and retrieval? Implementing a document management system can help to reduce administrative costs, streamline document workflow and improve efficiency across your entire organization.

UBSNA has identified three of the biggest advantages to implementing a document management system.

Organization

One of the largest benefits of implementing a document management system is the efficiency it provides through better organization of crucial business documents and data. The days of having to search through endless file cabinets for a single document are over. Document management systems allow for the tagging and categorizing of documents, which makes storing and retrieving those documents a breeze!

Document Security

With the wave of high-profile data breaches, businesses around the globe are looking for ways to increase security at every point of the data life cycle. Implementing a document management system allows businesses to encrypt documents and set access levels for each document stored on the system. Document management systems also create a log of employees who accessed a particular document.

Accessibility

Using a web or cloud-based document management system allows employees to access documents from anywhere. This is particularly valuable for teams who need to collaborate on projects from different locations.

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