When the time comes for your business to purchase a new copier one of the first questions you’ll need to answer is whether you’ll be leasing or buying. While most companies opt to lease their business copiers, it’s important that you evaluate the benefits associated with both leasing and purchasing options.
To help you better understand which option is best for your business, UBSNA has outlined the benefits of leasing a business copier vs. the benefits of buying a business copier below.
Benefits of Leasing
Access to the Most Up-to-Date Equipment
The technology behind business copiers and MFPs is always rapidly changing; especially as businesses make the shift towards an increasingly paperless office. One of the largest benefits to leasing your business copier is that it allows you to upgrade to the newest and most updated model after your lease term is over. This helps ensure that your business always has the latest technology available.
Low Initial Cost
Unlike purchasing, leasing allows you to receive and begin using your new business copier without having to pay the full purchase price upfront. This allows your new business copier to start generating revenue for your business before having to pay for it.
Along with a low initial cost, leasing also gives you fixed and predictable monthly expenses for your business copier. Since most leasing agreements have maintenance and repair costs built into the monthly payment, you don’t need to worry about unexpected copier repair costs popping up during the lease term.
Benefits of Buying
Lower Cost over Time
Generally speaking, purchasing a business copier can lead to a lower total cost over the lifespan of the machine. As long as no large unexpected repairs are needed, and you’re able to operate your machine for many years, you can save a significant amount when compared to leasing.
Control of Maintenance Costs
When leasing, you’re typically locked into a maintenance arrangement so that the leasing company is confident that their machine is being properly serviced. When you purchase your copier outright, you have the freedom to select a maintenance provider and schedule that works best for your business and budget.
The process of purchasing a business copier is generally easier than leasing. Since you’ll be using cash on hand to purchase your new machine, all you need to do is select the machine best suited for your needs and purchase it. Leasing a machine will require a leasing agreement and a check into your business’s financial records and stability before you receive your new equipment.