Although more and more businesses are working to pursue the idea of a paperless office, the reality of an office environment functioning entirely without paper is not one that has come to fruition as of yet. Despite this, there is still a lot of value in working to reduce the excess paper that flows through your office on a daily basis. The introduction of new technology solutions and document management tools over the last several years has helped to drastically reduce the amount of paper that is necessary to operate your business.
Pursuing a paperless office may seem like a daunting effort at first – but if you feel up to the task, check out these three tips that can help get you started.
Reduce Unnecessary Mail
Most of the physical paper that comes into your office can be sent electronically through email. Most financial institutions and suppliers offer the ability to receive your account statements and bills electronically. Reach out to every company that sends your business paper bills or statements and ask if they would be able to send electronic statements moving forward.
Find a Good Document Management System
If you’re expecting to have more documents come into your office electronically, you’ll need to ensure that you have a system in place that facilitates the storage and retrieval of that information. Furthermore, you’ll need to ensure that every member of your staff has knowledge of your new document management system. Hold staff training and information sessions before, during, and after you launch your new document management system in order to ensure that everyone is up to speed.
Stay Prepared with Multiple Backups and Security Measures
Just like confidential financial information left out on an employee’s desk poses a security risk, so does an insecure document management system. Your new document management system should offer encryption security, password protections, and have several backup sources in order to ensure that your documents remain safe and accessible.
UBSNA has been recognized as a SHARP Hyakuman Kai Dealer for the 9th year in a row. The Hyakuman Kai award, which was presented to UBSNA on Wednesday, April 5th, is reserved for exceptional SHARP dealers who exceed $1 million in sales for the previous year.
UBSNA has a long standing relationship with SHARP (Sharp Imaging and Information Company of America), and we’re very proud to offer their line of advanced business products to our valued clients.
“Providing exceptional products backed by outstanding customer service is our first priority at UBSNA,” said Abe Thomas, UBSNA’s CEO. “This requires us to be very selective with the businesses and suppliers that we partner with. The SHARP brand consistently represents the latest in industry-leading and innovative multi-function business products and software, and we look forward to strengthening our relationship in the years to come.”
Are you a recent college graduate or a graduating senior? UBSNA has just announced 6 new entry-level positions that will open up in June of 2017. These new positions are part of UBSNA’s newly launched trainee and professional development program.
New hires will receive training on all of UBSNA’s products and services, as well as professional development training that will help candidates succeed in today’s ever-changing business world. Your college education has given you all of the knowledge and skills you need to succeed, now let UBSNA show you how to apply them in a fast-paced and rewarding professional environment.
Current students and alumni of the schools below can find open positions posted on each school’s job boards:
William Paterson University – Wayne, NJ
New York Institute of Technology – New York, NY
CUNY – New York, NY
Baruch College– New York, NY
Stony Brook University – Stony Brook, NY
Ramapo College– Mahwah, NJ
Fairleigh Dickinson University Florham – Madison, NJ
Fairleigh Dickinson University Teaneck – Teaneck, NJ