Almost every office relies on a copier or printer for its daily operations. That means that copier downtime can be a big drain on your business’s operations and productivity. If your copier is requiring more frequent repairs, and you’re thinking it might be time to upgrade, here are a few key things to consider that will help you make the right decision.
Track Repair Costs and Expenses
Copier repairs can get costly, especially when you’re dealing with an older machine. As your copier ages, it’s going to require more maintenance to keep it functioning properly. If you’re thinking it’s time to upgrade your machine, take a look at your repair and maintenance costs for the last few quarters and compare those to the costs of leasing a new machine.
Consider the Cost of Downtime
Parts and labor costs for fixing an older copier can be a burden, but they’re nothing compared to the cost of lost productivity. If your printer is constantly experiencing downtime, chances are it’s costing you a lot more in wasted time and missed opportunities. If your employees are constantly having to put projects on hold or send out for costly printing services, it’s time to start looking for a new copier.
Evaluate your Usage Patterns
Even if your printer is fairly new, you can still run into problems if it’s not suited well for your office’s needs. Overworking your printer or copier can lead to more frequent repairs and maintenance. Replacing an underperforming copier with one that’s more suited to your business can save you and your employees tons of time and increase efficiency across the entire organization.